Office Operations Coordinator (m/f/d)

IronMaxx is growing — and with our expanding organization and second headquarters setup, we want to create an office environment that is professional, welcoming and well organized.

To strengthen our internal operations, we are looking for a hands-on and service-oriented Office Operations Coordinator (m/f/d) who helps keep daily office operations running smoothly and supports our teams, guests and internal stakeholders.

• Create a professional and welcoming office experience for employees, guests and business partners
• Take care of guest service, reception topics and visitor coordination
• Coordinate office operations, internal arrangements, meetings and daily organizational topics
• Support fleet administration and related coordination tasks
• Assist with facility, housekeeping and office management topics
• Support internal events, meetings, trainings and company activities
• Prepare documents, lists, overviews and internal communication materials
• Support the People team and internal stakeholders with administrative and operational tasks
• Take over recurring coordination tasks to relieve People Operations and leadership
• Identify small improvements in daily office, service and support processes

• Experience in office management, team assistance, hospitality, reception, administration or operational support
• Strong service mindset and a professional, welcoming communication style
• Excellent organizational skills and hands-on mentality
• Positive, proactive and solution-oriented personality
• Ability to manage several topics in parallel while staying structured and reliable
• High sense of responsibility, discretion and attention to detail
• Good feeling for people, guests and internal service quality
• Willingness to take ownership and support where needed
• Experience in fleet management, event coordination or facility topics is a plus
• Good MS Office and digital tool skills
• Fluent German and English